The Role

Management of the School Office
• Co-ordinating and supervising the work of office staff to ensure the school office is
organized efficiently.
• Planning work schedules and ensuring that all office staff are aware of impending work projects.
• Liaising with the Federation Business Manager relating to work to be undertaken by the office
• Managing the school reception service and providing cover as necessary. Dealing with a range
of telephone queries from parents and professionals.
• Delegating work to office staff as and when necessary.
• Identifying training needs and bringing them to the attention of the Federation Business
Manager for discussion
• Providing administrative support in organising safety procedures, including fire drills.
• Maintaining sickness and holiday records of all staff
• Monitoring the induction of any new member of the office staff
• Implementing statutory or LA requirements as they affect the management of the administrative
function in the school.
• Dealing with an emergency, as appropriate, deciding on the best course of action and if medical
intervention is required referring the matter to Headteacher / Executive Headteacher or
nominated first aider.
• Organising the administration of new admissions and assisting the Headteacher in arranging
parental interviews and appeals.
• Representing the school at relevant external meetings, seminars and training courses
Personnel
• Coordinating the recruitment process including drafting job descriptions and adverts,
organizing and attending interviews, and obtaining references, checking qualifications and
administering pre-employment checks including DBS Disclosures.
• Taking responsibility for updating and maintaining all personnel records and the SCR.

Other duties of an appropriate level and nature
will also be required.

Personnel
• Coordinating the recruitment process including drafting job descriptions and adverts,
organizing and attending interviews, and obtaining references, checking qualifications and
administering pre-employment checks including DBS Disclosures.
• Taking responsibility for updating and maintaining all personnel records and the SCR.
Main Duties
Purpose of the Post
• Assisting the Headteacher with regards to ordering supply teachers and other temporary staff.
• Liaising with the school’s personnel and payroll providers as appropriate.
• Completing all data reports requested by the Hackney Learning Trust in a timely manner.

Finance
• Liaising with payroll and personnel provider regarding the correct payment of staff salaries,
including the administration of claims for travel and overtime.
• Assisting the purchasing of goods and services ensuring that accurate stock and inventory
control systems and safeguards are maintained, including safe delivery of stock ordered.
• Being responsible for the receipt, safekeeping and banking of all monies received by the school.
• Updating and maintaining Parent Pay payments, including the Breakfast Club/After School Club,
including debt management
Maintenance of Pupil and Staff information
• Preparing statistical information and reports required by the DCFS and LA.
• Producing Annual DCFS Census - Form 7, PLASC return
• Assisting appropriate senior staff members with the inputting and production of examination
results • Ensuring pupil transfer requests are dealt with efficiently, transferring Year 6 files
including
inclusion files to new nominated schools.
• Ensuring all personnel data is uploaded onto SIMs
ICT Systems Manager
• Acting as systems manager for the administrative computer network and all processes relating
to I.T.
• Updating the school’s website, in conjunction with the Federation Business Manager,
Headteacher and Executive Headteacher.
• Ensuring the repair and maintenance of all office equipment including photocopiers.
• Ensuring daily backups are maintained.
Confidential Secretarial Support
• Handling and responding to telephone calls, and dealing with matters on own initiative, taking
messages. Using discretion to redirect calls or pass calls to the Headteacher and Executive
Headteacher as appropriate
• Dealing with the Headteacher and Executive Headteacher’s mail, including opening, sorting,
distributing as appropriate.
• Receiving visitors to the Headteacher and Executive Headteacher and arranging for the
provision of refreshments if required.
• Servicing school meetings, including the preparation of agendas, providing refreshments,
attending and minuting internal school meetings arranged by the Headteacher and Executive
Headteacher.

About you

This role would suit a community minded personable applicant with relevant experience in a comparable school office environment and located in the local area..
Relevant qualification in supervisory management CSBM (Desirable)
A sound knowledge of computer databases and spreadsheets
Knowledge of co-ordinating and delegating the work of a team
Experience of supervision & administration in a similar public sector environment
Experience of staff recruitment and selection
Ability to set and work to agreed targets and work schedules
Ability to communicate effectively with persons at all levels
Ability to work pro-actively to achieve efficiency and effectiveness of a team of staff
Ability to organise one’s own tasks with minimum supervision

Advanced DBS essential for this role 

SO1(spinal point 23-25) £32,301.00 - £33,474.00
pro rata term time only
36 hours 7.45am - 4.00pm